Privacy is acknowledged as a fundamental human right. Kids Haven Childcare has an ethical and legal responsibility to protect the privacy and confidentiality of children, families, educators and staff, as outlined in the Early Childhood Code of Ethics, the Education and Care Services National Regulations and the Privacy Act 1988 (Cth), including the 13 Australian Privacy Principles (APPs).
This policy explains how the following Google Chrome extensions handle information:
| Extension | Version | Purpose |
|---|---|---|
| Kids Haven OWNA connection | 0.3.1 | Connects the OWNA childcare management website to the Kids Haven payroll app on the staff member’s own computer. |
| Kids Haven Payroller connection | 0.2.1 | Connects the Kids Haven payroll app on the staff member’s own computer to the Payroller website. |
Our general Privacy and Confidentiality Policy for the centre is available at www.kidshavencc.com.au/privacy-policy.
1. Who can use the extensions
The extensions are internal tools. They are intended only for authorised Kids Haven Childcare staff who already have their own login to OWNA and/or Payroller. They are not intended for families, children or the general public. Each staff member uses their own unique username and password, and staff are advised never to share usernames or passwords.
2. What information the extensions handle
The extensions only work with information that the signed-in staff member is already allowed to see in OWNA or Payroller. This may include staff work information needed for payroll, such as staff names, rostered shifts, sign-in and sign-out times and hours worked.
The extensions do not collect or store:
- passwords or login details for OWNA, Payroller or any other site;
- browsing history, or information from websites other than OWNA and Payroller;
- payment card or bank details;
- information for advertising or marketing.
3. Where the information goes
Information handled by the extensions is passed only between:
- the OWNA or Payroller website the staff member is signed in to; and
- the Kids Haven payroll app running locally on the same computer (at
http://127.0.0.1:4321).
The extensions do not send information to any Kids Haven server, to the developer, or to any other third party. Kids Haven Childcare does not sell, rent or trade any information, and does not use it for advertising, credit checks or any purpose unrelated to running payroll for the Service.
4. Chrome Web Store User Data Policy
The use of information received through these extensions complies with the Chrome Web Store User Data Policy, including the Limited Use requirements. Information is used only to provide the extensions’ single purpose (moving payroll information between OWNA, the local Kids Haven payroll app and Payroller) and is not transferred, used or disclosed for any other purpose.
5. How we protect information
- All computers used to store personal information are password protected and have security software installed and kept up to date.
- Access to personal and sensitive information is restricted to key personnel only.
- Information relating to staff employment remains confidential and available only to the people directly involved with personnel and payroll decisions.
- Data is regularly backed up, and any notifiable data breach is reported in line with the Notifiable Data Breaches (NDB) scheme.
6. Storage and retention
The extensions do not keep their own long-term copy of payroll information. Payroll records are kept by Kids Haven Childcare in its payroll systems in accordance with the Education and Care Services National Regulations, Australian employment law and our Record Keeping and Retention Policy.
7. Access and correction
Staff may ask to see or correct the personal information Kids Haven Childcare holds about them, in line with Australian Privacy Principles 12 and 13. Please contact us using the details below.
8. Complaints
If you have a concern about how your information has been handled, or believe there has been a breach of the Australian Privacy Principles, please contact the approved provider so the matter can be investigated and a response provided. If you are not satisfied with our response, you can lodge a complaint with the Office of the Australian Information Commissioner (OAIC).
9. Changes to this policy
We will update this policy if the extensions change how they handle information. The effective date at the top of this page shows when it was last updated.
10. Contact us
Kids Haven Childcare
1663 Sydney Road, Campbellfield VIC 3061
Phone: (03) 9359 0022
Email: info@kidshavencc.com.au
